Video advertising is difficult — there are quite a few steps for a single piece of content material, from ideation and writing the script to modifying, visuals, and packaging. Working with different individuals provides much more complexity.
Whether or not you’re working with a group or by your self, the proper video manufacturing template will provide help to keep organized and constant.
These are one of the best templates I’ve come throughout that will help you do exactly that.
monday.com: A video manufacturing template with built-in funds monitoring
monday.com is a versatile and highly effective undertaking administration answer. It’s scalable, versatile, and helpful throughout your total enterprise from HR and accounting to advertising, gross sales, and buyer success. You need to use its automations, customizable relational databases, and integrations to construct full-fledged enterprise techniques that work the way you do.
You may strive it free so long as you’d like with as much as two customers.
The free plan comes with over 200+ templates, three undertaking boards, eight column varieties, and entry to the monday.com cellular app.
Extra on monday.com: monday.com Evaluation | monday.com vs Wrike | monday.com vs Airtable.
Observe your video manufacturing funds, duties, tasks, and extra with monday.com. Picture: monday.com
monday.com provides their very own templates and an enormous library of choices created by monday.com customers. I are inclined to desire these created by precise customers as a result of it’s extra doubtless that the template was created out of necessity.
You’re extra more likely to get one thing nearer to an precise video manufacturing workflow, which is why this explicit template is my favourite.
It consists of a number of pre configured views, together with a process administration board for assigning and monitoring video work, customizable dashboards for visualizing analytics, and a video request kind. You may simply add new views, construct onto the prevailing system, or edit present views to match your wants.
As you create new duties, there’s a area for estimated funds. When the duty is full, you may add your precise funds to match.
All of that is routinely up to date on the primary dashboard, displaying your estimated spend, precise spend, remaining funds, and extra. When you work with purchasers, you’ll be capable of set a funds for every shopper and monitor that as properly.
ClickUp: A beginner-friendly video manufacturing template for groups
ClickUp is a feature-rich and user-friendly undertaking administration software program. This makes it excellent for groups (or particular person customers) who want a straightforward technique to maintain monitor of video manufacturing duties, property, SOPs, and extra.
It has probably the greatest free plans, permitting for limitless customers and limitless duties. The most important limitations are cupboard space, integrations, visitor permissions, and superior undertaking views.
Nevertheless, it’s an ideal choice if you wish to get began and onboard your group totally free.
Extra on ClickUp: ClickUp Evaluation | ClickUp vs Asana | ClickUp vs Notion.
ClickUp makes it simple to arrange each facet of video manufacturing, from SOPs and documentation to digital property, duties, timelines, and extra. Picture: Clickup.com
This template is nice for groups as a result of it’s simply adaptable to totally different manufacturing workflows. It comes with 9 customized statuses that replicate real-world video manufacturing phases, all the way in which from idea by means of ultimate modifying and publication.
As a result of these statuses already map to typical manufacturing milestones, you gained’t should do a ton of tweaking earlier than your group can begin utilizing it.
It additionally consists of three pre configured views centered round group collaboration.
There’s a undertaking listing for top degree planning, a manufacturing course of view for day-to-day work, and a premiere view that’s helpful for launch planning.
Among the best elements of this template is all of the customized fields. Out of the gate, there are 14, overlaying every thing from location particulars and workers necessities to gear, collaborators, classes, and extra.
All of those fields make it simple for managers to slice and cube the information nevertheless they need. Have to see which areas are utilizing a specific piece of apparatus and when? No downside.
Other than what the template comes with, you may simply add a Gantt chart, dependency warnings, time-tracking, and different superior capabilities if you want to.
TeamGantt: A video manufacturing template to visualise your manufacturing schedule
TeamGantt is a undertaking administration answer constructed round Gantt charts. It’s nice for visualizing tasks and duties with dependencies, assignees, due dates, and anything you want to see at a excessive degree.
It’s significantly helpful if you happen to’re managing quite a lot of video manufacturing work that overlaps or lasts longer than just a few weeks.
You may strive it totally free with one undertaking and as much as two collaborators. It’s not one thing you’ll be capable of keep on endlessly, however you may strive it and see if it’s proper to your group earlier than upgrading.
Extra on TeamGantt: TeamGantt Evaluation.
Plan each step of long-term video manufacturing actions with TeamGantt. Picture: Teamgantt.com
By default, the template is segmented into three phases — pre-production, manufacturing, and post-production. Inside every section, you’ll be capable of outline targets and break them down into actionable steps.
Viewing all of this on a Gantt chart makes it simple to visualise the method and establish work that may occur on the similar time vs these which can be depending on different duties.
Possibly you want to full the script earlier than you begin casting actors.
However on manufacturing day, it doesn’t matter whether or not audio or lighting gear is ready up first. A Gantt chart helps you lay all of this out and transfer issues round in just a few clicks.
TeamGantt additionally permits you to set milestones, that are nice for managing longer manufacturing cycles. You may break months-long processes into shorter sprints to make planning extra manageable.
This template is nice for one-off video tasks, however TeamGantt additionally has a free video collection planning template if you happen to need assistance visualizing and planning a number of movies as a substitute.
Notion: A pre and publish video manufacturing template for YouTube
Notion is a productiveness platform that mixes collaborative paperwork with spreadsheets and relational databases. You need to use it to handle tasks, budgets, SOPs, bills, advertising plans, and extra. Nevertheless, it’s not set as much as do any of these issues out of the field. It’s extra of a clean slate you may flip into no matter you need.
That mentioned, there are literally thousands of Notion templates you can begin with as a substitute of ranging from scratch.
There’s a free plan for people or groups of as much as 10. For groups, it’s extra of a free trial than a free plan as you’ll doubtless hit limits on workspaces that you just’ve shared with different customers.
Extra on Notion: Notion Evaluation | Notion vs Asana | Notion vs Confluence.
Hold pre and publish YouTube manufacturing organized with this straightforward creator-built template for Notion. Picture: Notion.com
Like monday.com, Notion has an enormous library of templates created by its customers. My favourite video manufacturing template for the platform is part of that library.
Quite than a spot to trace and handle work throughout a number of movies, this template is hyper centered on every thing you want to create and publish a single YouTube video. It comes with a bit for packaging, a full importing guidelines of issues to have a look at, an space for writing your script, and even an space to plan every thing out.
When it comes to packaging your video, you’ll be capable of collect thumbnail inspiration, your personal sketches and concepts, and a number of other variations of your ultimate thumbnail so every thing is centralized in a single place.
You need to use the planning space to make a listing of duties you want to get achieved, which is useful in case your listing is comparatively quick.
Though this template is straightforward, it’s an ideal start line if you need granular management over what occurs with every particular person video. You may make a brand new copy of it for every video and add it to your present undertaking administration system.
Airtable: Customizable templates for high-volume video manufacturing
Airtable is a relational database platform that mixes every thing you like about spreadsheets with superior data-tracking capabilities. I’ve used it for years with my group for monitoring content material at scale, managing income information, and analyzing efficiency throughout hundreds of items of content material.
There’s a strong free endlessly plan that’s a great start line for anybody new to the platform.
It comes with seats for as much as 5 editors, and the 1,000 information per base restrict doubtless gained’t affect your capability to deal with your video manufacturing wants for fairly some time.
Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable Alternate options.
Template 1: For managing video manufacturing in-house
When you’re not outsourcing video manufacturing to a 3rd occasion, this template provides you every thing you want to maintain monitor of labor each step of the way in which. It’s set as much as work throughout a number of platforms, areas, expertise companies, and groups, making it nice for companies of all sizes.
Every desk has quite a few views that will help you and your group visualize every thing, together with tables, calendars, Kanban boards, galleries, kinds, and timelines.
Handle each component of in-house video manufacturing in a single place with Airtable. Picture: Airtable.com
Out of the field, this template has a ton of helpful capabilities. First, you may add everybody out of your group as a useful resource on the manufacturing group desk. You may assign every particular person to a particular platform or group, give them a title, and maintain monitor of all their contact info.
From there, you may add info for the entire expertise you’ve labored with, together with totally different expertise reps who will help you get in contact with extra individuals if you happen to want it.
For every particular person, you may word down the standing of their contract, who their rep is, what number of movies they’ve been concerned with, and their headshot.
The video tracker is probably the most superior desk with over a dozen customized fields together with standing, platform, lead, due date, class, size, and extra. You too can simply add new fields to any desk, and you’ll select from greater than 15 totally different area varieties.
Total, this video manufacturing template is nice out of the field with loads of room to customise as wanted.
Template 2: For outsourcing to numerous companies
When you outsource a few of your video manufacturing work to totally different brokers, you may adapt the template above to give you the results you want or you should use this template which features a few extra tables to maintain outsourced work organized.
You may even mix your favourite elements of each of those templates collectively if you happen to’re prepared to place within the time to find out how.
This Airtable template permits you to streamline in-house and outsourced video manufacturing work with ease. Picture: Airtable.com
This template has quite a lot of the identical components because the earlier template. Nevertheless, this one has extra tables for companies, company contacts, scenes, pictures, and props and areas.
Not solely does it allow you to maintain monitor of outsourced work, it additionally permits you to get extra granular with video manufacturing planning and monitoring by breaking movies up into scenes and every of these scenes into particular person pictures.
I like this setup as a result of it permits you to actually plan out the video you need earlier than giving it to a 3rd occasion to create for you.
You’ll additionally be capable of arrange your entire in-house workers and assign work to them, too. So it really works simply as properly if you happen to deal with a part of the method in home and outsource the remaining.
And identical to with the opposite template, you may simply edit fields, add new fields, create new tables, and alter it as wanted to make it give you the results you want and your group.
Excel, Phrase, and PDF video manufacturing templates
Not everybody wants a full-blown system to handle video manufacturing. When you’re a solo content material creator otherwise you’re managing a group that simply produces a handful of quick movies per thirty days, a spreadsheet or doc is likely to be higher for you.
You gained’t get as many collaborative options, automations, or something like that, however you gained’t be tempted to over complicate your course of both.
Template 1: A fundamental pre-production template
Smartsheet is a robust relational database and enterprise app constructing answer. It doesn’t have a free plan, however you may obtain lots of its templates for Excel, Google Sheets, and PDF to make use of them with the instruments you have already got.
When you’re considering studying extra, you may take a look at our full Smartsheet overview. In any other case, we’re going to give attention to its free spreadsheet and doc templates.
Use Smartsheet’s free video pre manufacturing guidelines to get organized earlier than you begin. Picture: Smartsheet.com
Many individuals rush by means of pre manufacturing to get to the enjoyable half. However the true magic occurs whenever you take the time to plan forward. This free template accommodates an in depth listing of motion objects it’s best to handle earlier than you begin the creation course of.
Every motion merchandise has its personal standing, precedence, due date, assignee, and notes so you may simply assign these to individuals in your group if you want to.
You too can edit the steps, add new ones, or take away those you don’t want.
Though this template is extremely easy, it forces you to assume by means of the method earlier than you begin, which generally ends in the next high quality video.
Template 2: An expandable manufacturing guidelines plus visible timeline
This Smartsheet template is almost similar to the primary one, nevertheless it has some additional options.
Most notably, you may set a begin and finish date for every process. When you’ve achieved so, you’ll routinely see a color-coded timeline view of the work concerned.
Visually plan your video manufacturing course of with a in-built color-coded timeline view. Picture: Smartsheet.com
On high of the added timeline view, there are additionally empty duties you should use so as to add your personal. This makes it simple to transcend pre manufacturing if you wish to. For instance, you would add script writing, filming, modifying, and publish manufacturing duties for an entire view of your complete undertaking.
Colours are based mostly on the standing of every process, so that you’ll be capable of see progress because it unfolds.
You and your group can mark duties as in danger in the event that they’re beginning to fall behind otherwise you don’t have the sources to finish them.
These duties present as a unique shade up straight away in timeline view, making it simple for managers to see what’s occurring with out having to dig into the main points.
How to decide on one of the best video manufacturing template for you
I’m a giant fan of attempting issues out myself. I like to recommend attempting out just a few of the templates above and actually stepping into them earlier than making any choices or rolling it out to your group. This allows you to perceive how the software program works, what might have to vary, what you want, and what you don’t like.
Since all of them are free and the entire instruments have a free plan, there’s nothing to lose by doing so. Finally, there’s actually nothing fairly like your personal fingers on expertise.
SEE: Take a look at one of the best free undertaking administration instruments and open supply undertaking administration software program if you happen to’re trying to reduce prices.
Hold the next issues in thoughts as you check out totally different choices.
Manufacturing quantity
Some templates work properly for one-off movies, whereas others are constructed to handle a number of movies and complex timelines. If you have already got a undertaking administration answer, one thing like a guidelines may go higher since you can also make a duplicate for every video and hyperlink to it out of your undertaking tracker.
Nevertheless, it will grow to be unmanageable at scale. You might want to think about automations, getting extra acquainted with the instruments you’re utilizing, and customizing the template you select to work to your excessive quantity wants.
When you’re in search of a greater technique to handle the entire work, a extra sturdy template is a greater place to start out.
SEE: Study concerning the various kinds of undertaking administration methodologies to see which one is finest for you and your group.
How a lot time you’ve got
Templates are a great place to start out and so they may even assist new groups or freshmen outline their processes and workflows. However if you happen to’ve already established workflows, it’ll doubtless take time to adapt the template you select.
Some instruments are extra inflexible however simpler than others. This needs to be taken into consideration when deciding which platform and template to make use of.
When you wish to tweak each single element your self, a relational database choice might be one of the best ways to go. When you desire one thing that works proper out of the field, a extra conventional undertaking administration answer might be a greater match.
Simply want a spot to maintain monitor of the fundamentals and get concepts on paper? A spreadsheet or doc goes to be your finest pal.
Working by your self vs with a group
When you’re working with different individuals to create and publish movies, you’ve got much more to think about. How rapidly can your group be taught a brand new platform? Do they want granular step-by-step directions and assignments or can you retain issues larger degree? How are you going to make sure nobody burns out? What sorts of info do you want to share along with your boss? How are you going to collaborate with each other?
SEE: Take a look at one of the best on-line collaboration instruments for groups.
Solo customers don’t have to fret about any of that. As an alternative, you may take into consideration the way you wish to work and what sorts of options you like.
Particular wants or preferences
Past the fundamentals, there are particular templates which can be constructed for particular eventualities or include options you gained’t discover elsewhere. For instance, not each template has a built-in funds tracker or Gantt chart.
In lots of circumstances, you may simply add these in however it could be quicker and simpler to start out with a template that already has it.
Greatest practices for utilizing video manufacturing templates
I’m the kind of individual that likes to strive new issues, query each step of a workflow, and automate as a lot as doable. Nevertheless, that has to return with a stability of ready lengthy sufficient to see if one thing will work, questioning the proper issues, and understanding when automation isn’t one of the best answer.
Firstly, I encourage you to select a platform and template, and keep it up for no less than just a few months. That’s one of the best ways to grasp what works for you and what doesn’t.
Leaping to one thing else too rapidly can have a detrimental affect in your group, too.
Listed below are another finest practices to remember:
Construct a repeatable workflow that works for each video.
Don’t be afraid of constructing small tweaks and updates as you go.
Keep away from anticipating an ideal answer from day one.
Create and keep dwelling documentation that adjustments when it must.
Get common suggestions from everybody utilizing your system.
Don’t rush by means of planning and pre manufacturing.
Total, a template is simply a place to begin. For some, it could work proper out of the field however most individuals might want to make some changes to make it work for them. google
